Process
We currently have a process in place for fulfilling engagement requests. It is as follows:
Please fill out the engagement request form -- be sure to read through the form to get an understanding of what needs to be completed in order for us to get the process started. Don't forget to read the engagements offered section to get a firm grasp on the types of engagements we offer. You can also view that list here.
Once you fill out this form and submit it back to us, you will be contacted by our office within one week. We will discuss the request with you. If we have any questions or need more clarification, we will work with you on getting that cleared up.
Over the next couple of weeks, we will work to get an appropriate youth representative and set up a call between you, the representative and our staff to make sure everyone understands the requirements and expectations of each party.
This discussion will then be drafted into an MOU which will need to be signed by both parties: the requesting organization and Youth M.O.V.E. National. The MOU will state the nature of the engagement, as well as smaller things like cost, travel and content promised to be delivered. Once the MOU is signed, the youth representative will then work with the requesting party on logistics such as flight and lodging set up.
At the end of the engagement, evaluations should be filled out by participants and returned to Youth M.O.V.E. National within two weeks.
Upon completion of the engagement by the youth representative, Youth M.O.V.E. National staff will contact you to make sure everything went as planned.
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Pricing
Engagements are comparable to the government rate for consulting work which usually runs around $400/day, including travel days. On average, engagements usually run about $1500 which includes time spent traveling, 8 hours of prep, one day of work and a 25% G&A fee for setting up the event.
For lengthier engagements or custom tailored engagements, we will work with you on setting up a competitive price for the engagement.
Important Note: This fee does not include the cost of flights, lodging or per diem (please see Logistics below).
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Logistics
We ask that all flights, lodging, and per diem be set up within your organization. This allows for your organization to track the travel of our youth representatives should a problem arise e.g. delayed flight. Per diem for each youth representative, at the GSA rate (minus provided meals), should be also be submitted to Youth M.O.V.E. National, to be forwarded onto the youth representative, no later than two weeks before the event. Per diem checks can be made out to Youth M.O.V.E. National.
It is expected that the requesting organization will provide basics such as meeting space, projectors, and flip boards. Our youth representatives will bring with them their presentations and, if applicable, appropriate paperwork such as handouts, worksheets, etc. Finally, the requesting organization should also provide the planned agenda for the event to the youth representative ahead of time so that the youth representative can effectively prepare to bring the required materials needed for the engagement.
